Free Invoice Generator for Event Planners
Event Planners deserve a fast, professional way to create invoices. Invo is a free online invoice generator built for event planners — generate polished PDF invoices in seconds with 120+ currencies and 10 languages supported.
Why Event Planners choose Invo
- Tailored for event planners — common line items like Planning fee, Vendor coordination, Day-of coordination are easy to add.
- Supports 120+ currencies so you can bill international clients in their preferred currency.
- Download as PDF or email directly to clients — no extra software needed.
- Clean, professional design that reflects well on your event planners business.
How to create a invoice as a event planner
1
Open the Invoice Generator
Go to Invo's free invoice generator and start filling in your event planners business details.
2
Add your line items
Enter your services like Planning fee and Vendor coordination. Set quantities, rates, and add tax if needed.
3
Download or email
Preview your invoice, download it as a professional PDF, or email it directly to your client.
Invoice tips for event planners
1.Separate your planning fee from vendor pass-through costs.
2.Invoice in installments: at booking, midpoint, and final payment before the event.
3.Include a detailed event timeline and vendor list with your final invoice.
Common invoice line items for event planners
Planning feeVendor coordinationDay-of coordinationVenue bookingVendor payments (pass-through)Travel expenses
Frequently asked questions
How do event planners bill clients?
Event planners typically charge a flat fee or percentage of the event budget (15-20%). Invoice in installments: deposit at booking, midpoint payment, and balance before the event.
How do event planners handle vendor payments?
Either pass vendor costs through to the client (add them as line items on your invoice) or have clients pay vendors directly. Either way, document everything on your invoices.
Should event planners charge for consultations?
An initial consultation may be free, but subsequent planning meetings should be included in your fee. If charging separately, list consultation hours as a line item.
Ready to create your invoice?
Join thousands of event planners who use Invo to create professional invoices for free.
Create a free invoice